The CS Space Committee sets policy for space utilization. The Chair of the CS Space Committee (currently, the Vice-Chair for CS Administration) is responsible for policy implementation decisions within the framework provided by the Space Committee. Changes in space allocation and utilization for which authority has not been assigned to the Space Committee Chair require the approval of the Space Committee, and consultation with the CS Faculty. The Space Committee Chair may make changes to space utilization not covered by explicit policy, provided that these decisions do not have a major impact on ongoing Divisional activities.

The following principles and policies are currently recognized:

(1) Space is not the possession of a particular faculty member or group. In particular, graduate student, research scientist, and other office space use will be assigned to reflect changing needs. To the extent possible, office space will be allocated by room, rather than by desk, to enable faculty members or groups to co-locate possibly changing groups of individuals.

The assignment of office space is delegated to the Space Committee Chair.

Faculty members wishing to alter their space usage, include space in an office occupied by members of that faculty member’s research activities, should consult the CS Division Office manager. Similarly, the Space Committee Chair will consult affected faculty members about proposed office space allocation changes prior to instituting such changes.

(2) Laboratory space and machine room space is assigned based on specific equipment or facility needs that cannot be satisfied by standard office space allocation. Faculty members are expected to share laboratory space with others engaged in similar or related activities.

Users of laboratory space are responsible for the general condition of that space. In particular, equipment that is not in active use, or soon to be put into active use, should not be stored in laboratory space.

Preference will be given to accommodating requirements of physical proximity, network connections, etc., in allocating machine room space.

Changes in the designation of a facility, e.g., Laboratory, Machine Room, that affect ongoing Divisional activities, require approval of the Space Committee.

(3) When it becomes necessary to readjust space allocations, an effort shall be made tp apportion impact as fairly as possible across well-utilized space in the Division.

R. Wilensky, Vice-Chair, Computer Science Administration
May 16, 1997