Grad Policies: Filing Fee

The Filing Fee is a reduced fee (one-half of the University Registration fee) for graduate students who have completed all requirements for the degree except for filing the master's thesis or doctoral dissertation and are advanced to candidacy. The Filing Fee is not a form of registration or equivalent to registration. If students wish to use University services that are supported by registration fees, they must pay those fees.

Duration of the Filing Fee:
The Filing Fee will apply for the length of the semester for which Filing Fee status has been approved, up to the last working day of the term, which is the deadline for filing a thesis or dissertation. These dates vary from year to year, but are approximately December 20 and May 15 of each year.

Eligibility requirements for the Filing Fee:
To use the Filing Fee in a fall semester, the student must have been registered in the previous spring or summer. Summer Sessions enrollment must be for a minimum of three units . To use the Filing Fee in spring, the student must have been registered in the previous fall. Filing Fee status is not available for Summer Sessions. However, students are permitted to file a thesis or dissertation while registered for Summer Sessions. Students are also able to file a thesis or dissertation in the summer if Filing Fee is approved for fall semester.

How to apply for the Filing Fee:
Students must apply for the Filing Fee by the end of the first week of classes of the semester in which they intend to file. Students complete the Filing Fee Application and submit it to the staff Graduate Advisor. Students are billed on their CARS statement.

Limitations on Filing Fee status:
The Filing Fee may be used only once during a student's career. If a student does not complete the final degree requirements (filing the dissertation or thesis, or passing the final comprehensive exam) during the semester for which the Filing Fee is approved, the student must pay regular registration fees during the semester in which the requirements are completed.

Filing Fee status and academic student appointments:
Students with academic appointments are not eligible for Filing Fee status and must be fully registered and enrolled in at least 12 units to hold an appointment.

Filing Fee status and international students:
To avoid visa problems with the U.S. Citizenship and Immigration Services, international students must contact the Berkeley International Office (BIO, 642-2818, 2299 Piedmont Avenue) well before the beginning of the semester during which they will use the Filing Fee. Filing fee status can satisfy the registration requirement for international students only if the student has obtained the signature of the BIO student adviser.

Health insurance for students on Filing Fee or Withdrawal status:
U.S. resident students on approved Filing Fee or Withdrawal status may purchase the Student Health Insurance Plan (SHIP) coverage. International students on approved Filing Fee are required to have full medical coverage through the Bay Area Plan. Coverage is from January 15 to August 14 for the spring semester, and August 15 to January 14 for the fall semester.

Bay Area Plan:
SHIP major medical coverage plus University Health Services (UHS) campus care. Out-of-Area Plan: SHIP major medical coverage only for hospitalization, emergency and urgent care services. Current premiums for plans are on the University Health Services website. See the UHS website for enrollment details.

For answers to questions about the Filing Fee, please see the Graduate Division's FAQ