In This Page
- Steps To Take
- Training Workshopfor first-time facilitators
- Submission Deadline
- Required Documentsfor the course proposal packet
- FAQ
All first-time student-facilitators must undergo training. The Student Learning Center’s Undergraduate Course Facilitator Training and Resources unit (UCFTR) offers a number of workshops and one-on-one trainings each semester to support students. Additionally student facilitators may enroll in the Craft of Facilitating course (EDUC 197, Sec 12) in order to get on-going support and credit for their work. For more information please refer to: Undergraduate Course Facilitator Training and Resources.
The deadline to submit Spring 2021 DeCal course proposals is on October 26th.
Spring 2021 Remote Submission: All proposals should be submitted electronically to the Department Chair's assistants NO LATER THAN October 26, 2020.
** Late or incomplete submissions will not be considered. **
In future semesters, DeCal proposals for SPRING semesters will be due to the EECS Chairs' assistants no later than 2 weeks prior to the COCI deadline. DeCal proposals for FALL semesters will be due no later than 1 week prior to the COCI deadline.
Visit the Academic Senate website for more deadlines and more information.
The course proposal form must be completed each semester by the sponsoring department for every student-facilitated 98 or 198 course offered for academic credit. The following must be submitted to the Academic Senate in hard copy (paper):
An example of a fully developed syllabus can be found at the Center for Teaching & Learning. Additional resources may be found at the website for Undergraduate Course Facilitator Training & Resources.
Faculty Sponsor Letter of Support. A letter of support from the instructor of record must be provided for each course the instructor is sponsoring. This letter is required for all student-facilitated course proposals starting SP 18. The letter should be written on department letterhead, signed by the instructor, and address the five questions explaining the role and relationship the instructor has with the course.
Once you have a completed proposal packet with the signature from your Instructor of Record and have sent it to the EE or CS Scheduler for review, deliver the pack to the appropriate Department Chair's Assistant in Soda or Cory Hall. DeCal proposals need to be delivered to the Chairs' Assistants no later than the stated deadline.
The EE and CS Schedulers are the people who reserve classrooms and set up the class information into the enrollment system for your class.
1. Once you have a completed a DeCal proposal(including faculty sponsor letter, unit-value worksheet, syllabus, etc.), provide a complete and fully signed copy to the EE Scheduler or CS Scheduler either in person or as a PDF by email.
2. Provide the following information along with the proposal packet to the EE or CS Scheduler:
The Scheduler will create the course in the campus online schedule of classes and share the section # and the class # with you.
Campus Scheduling will be approached to reserve space for your class if there is no appropriate room in Soda or Cory Halls. You will be notified when a room has been found and a specific schedule has been set.
Note: Classrooms for DeCal classes are set up via CS Scheduling. Please do not request a room via bcal in Soda or Cory Hall yourself.
Once your course has been approved and cleared through the review process, the Chair's Assistant will send you a copy of your approved course proposal form. To publish your course on the DeCal website, please log into the DeCal website and submit your approved proposal.
The Enrollment Manager is the person who creates the enrollment capacity for your class and designates how students will be able to enroll. You will work with the Enrollment Manager for any enrollment-related issues as well.
Once the Scheduler has provided you with the section number and class number for your DeCal class, you can contact the CS Enrollment Manager to discuss how to handle enrollment.
There are three ways enrollment can be handled for a DeCal class:
Yes. To get teaching credit for your DeCal, you need to enroll into the CS 197 or EE 197 section assigned to your faculty sponsor. To do this:
EE197 and CS 197 are offered for 1-4 units. Facilitators enroll in units up to the unit value of the DeCal course they facilitate.
Your faculty sponsor, who is the Instructor of Record for the course, will need to set up the bCourses site and delegate access to you.
If you have a waitlist for your class and want to drop students who have enrolled but haven’t attended class, you can request a class roster from the Enrollment Manager to cross reference with your attendance records. The Enrollment Manager would need any list of students you wish to drop for non-attendance by no later than 5pm Wednesday of the third week of class.
If you plan to drop students for non-attendance, you need to have communicated (in your syllabus and/or the class website) from the beginning of the semester that this is something you will do.
As a facilitator of a DeCal course, you will assume a lot of responsibilities resembling those of an instructor in order to create a positive experience for all participants. We strongly encourage you to review this webpage and links provided above, to maintain close contact with your faculty sponsor to ensure clear communication, and to seek help as needed. Happy DeCal facilitating!