FAQ: Hourly Appointments

  1. What is an hourly employee?

    An hourly employee is someone that is paid based on the amount of hours you are assigned to work by your employer. Some of our hourly employees include readers and student assistants.

  2. If I am an hourly employee where can I find the time sheets?
    • Student Assistants use CalTime to log their hours. Please record a time stamp at the beginning and ending of your shift.
    • Readers and Tutors use paper timesheets located on our current GSI page.
  3. When do I need to turn in my time sheet, if I am an hourly employee?

    Monthly due dates are located at the top of each timesheet. It is your responsibility to bring the timesheet to the Payroll Dropbox outside 197M Cory Hall once your supervisor has signed it. We cannot pay you unless there is a supervisor's signature and we have your time sheet.

  4. What if I turn in my time sheet after the due date?

    If you turn in your time sheet after the due date, you will receive pay at a later date. You will need to ask Becky Davis when you should expect to receive pay.

  5. When will I receive my paycheck?

    If you are an hourly employee, you will receive pay on the 8th of each month, as long as you turn in your time sheet on or before the due date.

  6. How will I be paid?

    If you have been newly hired as a student employee, your first pay amount will ALWAYS be in the form of a paycheck. If you are a rehire, and there is no break in service, your direct deposit information will normally carry over to your current appointment.

  7. What if I already have direct deposit set up with UCB?

    Our department payroll system is not linked to CARS billing. You will need to sign up for direct deposit through our department.

  8. Can I opt for direct deposit?

    Yes, you have the opportunity to sign up for direct deposit when you fill out your paperwork at 199M Cory Hall. Please bring in a voided check. You may also sign up ONLINE at http://blu.berkeley.edu. You will use your CALNET ID and pass phrase to log in. Once you logged in, click on the PEOPLE link at the top of the page. Once you have done this, click on direct deposit, under the self service column and follow the instructions. Please review your entry afterwards to ensure your information is accurate.

  9. Will direct deposit become effective, immediately?

    No, there is a 30 day waiting period for Central Payroll to link your bank information into their system.

  10. Am I eligible for a partial or full fee remission?

    Readers and Tutors are eligible for a partial fee remission, if you are a graduate student.

  11. What does the partial fee remission include?

    The partial fee remission includes the University Registration Fee, Educational Fee, and Health Insurance Fee. For a more detailed description of fee remission types, view: http://www.grad.berkeley.edu/policies/pdf/fee_remission_bulletin.pdf

  12. When will fee remission take effect?

    Once we have entered your information into our HR and Payroll system, it will take approximately 10-14 business days for the remission to take effect. If you have filled the appropriate paperwork and still do not see the fee remission on your CARS bill after 21 business days, please contact Becky Davis.

  13. What if I paid my tuition already?

    Your CARS account will be reimbursed within a few weeks once your appointment has been entered into our payroll system for the partial fee remission, if you are eligible.

  14. Who do I contact if I have accrued late fees?

    If you have accrued late fees on your registration and you have an academic student appointment with EECS, contact Becky Davis.