ASE Program Hiring Pipeline

This is a brief explanation of how students are hired as Academic Student Employees (ASEs). ASEs include GSIs (TAs), Undergraduate Course Staff (UCS2s and UCS1s), and Readers. ASE appointments are established according to academic and staffing needs.

ASE academic eligibility requirements are outlined in the Student Academic Appointments Handbook. The EECS ASE Program Team reviews and confirms that candidates meets these requirements before issuing offers. This process applies to all candidates with or without prior ASE experience. ASE candidates are eligible to hold one departmental ASE appointment per semester.

EECS ensures that ASE candidates qualify for academic student employment. Please note that offers made by faculty or instructors do not establish ASE appointments. The Written Notice of Appointment for an ASE appointment is issued by the EECS ASE Program Team.

Hiring season for spring: announced during early October with a priority application deadline at the end of the month.

Hiring season for fall: announced during mid- to late April with a priority application deadline during May.

hiring-process-graphic

Phase 1

  1. Course Instructors and/or Course Staff will submit a list of potential ASE applicants to be vetted for the upcoming semester. All requests are sent to the EECS ASE Program Team.
  2. The EECS ASE Program Team will determine if applicants have met the following qualifications before making any offers:
    1. Completed the EECS ASE application
    2. Satisfied the requirements mandated by campus (for GSI (TA) qualifications, UCS2 qualifications, and Reader/UCS1 qualifications)
  3. The EECS ASE Program Team will contact the course’s instructor or staff with any follow-up questions or if requested applicants do not meet the Graduate Division’s requirements for ASE employment eligibility. It will take between three to five business days to review a new candidate’s application.
    1. Any questions regarding your GSI (TA) or UCS2 application should be directed to gsicoordinators@eecs.berkeley.edu
    2. Questions related to Reader or UCS1 appointments should be directed to ase-program@eecs.berkeley.edu or payroll@eecs.berkeley.edu
    3. Due to the volume of applications received each semester, courses may or may not follow up with candidates who have submitted an application. Applicants may follow up with course staff regarding the status of their application
  4. An updated list of recommended candidates will then be forwarded to the EECS ASE Program Team. The EECS ASE Program Team manages all ASE selection, offers, hiring, payroll, fee remission, modifications to appointments, ASE HR issues, etc. It will take between three to five business days to:
    1. Process a new student application into the EECS system
    2. Coordinate with the ERSO Student Hiring Team to initiate the campus hiring process
  5. Once the offer is sent to applicants via email, applicants must click on the https://deptapps.berkeley.edu/ase/eecs/apply/offer link to accept or deny their offer. An extended offer must be accepted or declined within three business days. Offers that are not accepted within this time frame may be withdrawn.
    1. Candidates with questions about their appointment should contact ase-program@eecs.berkeley.edu or payroll@eecs.berkeley.edu

It will take approximately one to two weeks for the EECS ASE Program Team to process a new ASE application.

Phase 2

  1. Once an ASE offer has been accepted by the applicant, the EECS ASE Program Team will coordinate with the ERSO Student Hiring Team to process the appointment. Candidates who are new hires are required to complete paperwork prior to their appointment’s start date. ASEs are not permitted to perform any work for their appointment until their hiring paperwork is completed. Communication regarding hiring paperwork will be sent from the ERSO Student Hiring Team:
    1. If a new employee is required to complete paperwork, they will be asked to bring supporting documents to complete their I-9. The most commonly used documents for U.S. citizens include either a passport, or a driver’s license and social security card; however, a complete list will be included in the email. International students must bring three documents: a passport, a work authorization (which is usually an I-20), and an I-94. A new hire’s paperwork is not officially completed until they provide these documents.
    2. It will take between one to two weeks for paperwork (which includes in-take and processing) to be fully completed. For any questions regarding the hiring paperwork, please contact ERSO Student Hiring at ersostudenthiring@erso.berkeley.edu.
    3. If the employee is being rehired (i.e., held ASE or other appointment on campus during the past semester) and is not required to complete paperwork, they will receive a “Hired” email from the ERSO Student Hiring Team, in which case no further action is required.
  2. When the ERSO Student Hiring Team has completed processing an appointment, an email with “Hired” in the subject line will be sent to the applicant. New ASE staff can contact ERSO Payroll at ersopayroll@erso.berkeley.edu with any questions regarding their pay. Five business days are required for the new employee to be active in UC Path. There is another five business day delay for the employee to appear in CalTime after the record exists in UCPath. CalTime can be contacted at caltime@berkeley.edu to submit inquiries.It takes approximately two weeks for the ERSO Student Hiring Team to add new employees into the UCPath and CalTime systems.