Administrative Staff Services

Printing and Copying

All copy requests must be sent to the Course Support Team (eecs-course-support@eecs.berkeley.edu) at least one full business day before the delivery deadline. Because our team does not work over the weekend, requests needed on Monday should be sent by the end of Thursday prior to the deadline.

Please check out a copy card at the Cory Front Office (253 Cory Hall) before 4:30 pm or the Soda Front Office (387 Soda Hall) before 1:00 pm if you are unable to send your copy job at least 24 hours before your delivery deadline. These hours are subject to change depending on shelter-in-place restrictions. Please check back for updates. 532 Cory and 384 Soda copy rooms are accessible after business hours. To check your card key access to these copy rooms, email keys@eecs.berkeley.edu.

Please visit the EECS Course Materials policies to make copy requests (secure and publicly available) and to review the copy request lead time schedule.

If a print job is needed on short notice, you’ll most likely need to handle it yourself. Visit the Soda or Cory front desk during open hours and ask to borrow the copy card.

Then, go to the copier room in 384 Soda and feed it into the small black box to the side of the machine. Follow the instructions to copy, making sure to choose “Copy Sample” to check that your copy settings are right and everything looks good. Common options include two-sided to two-sided copies, stapling + collation, and copy set numbering.

EECS operates 5 scanners which can be used by course staff, four of which require a copy card to operate. There are two (2) scanners in 384 Soda, and one scanner in each of 730 Soda (no copy card needed), 280 Cory, and 532 Cory. If your copier use only includes scanning, you can checkout a scan card rather than a copy card.

For scanning exams, the copy machine vendor recommends the following procedure for scanning large batches of exams.

  • First, remove all staples by cutting off the corner of each page. Bring your own heavy-duty scissors if possible as the paper cutters are sometimes hit-or-miss.
  • Load exams into the scanner tray at the top of the machine, rotating pages so that the straight edge without the missing corner goes in first. This can reduce the occurrence of jams, though it will require extra processing at the end to rotate pages. Count 10 or 20 or N exams before putting them into the scanner. It is safe to scan in batches up to the max fill line, which is about 500 pages (if scanning double-sided).
  • Load the preset “Gradescope” setting, which has been pre-configured based on best guidelines from course support. If the setting is not available, for most exams, we’ll want to scan 2-sided original (book type). Reduce the resolution to 200×200 for more reliable scanning. Note that these settings are not default! If an option is properly selected, the button will be highlighted in yellow.
  • The physical Start button begins the scanning job.

EECS operates 5 scanners which can be used by course staff, four of which require a copy card to operate. There are two (2) scanners in 384 Soda, and one scanner in each of 730 Soda (no copy card needed), 280 Cory, and 532 Cory. If your copier use only includes scanning, you can checkout a scan card rather than a copy card.

For scanning exams, the copy machine vendor recommends the following procedure for scanning large batches of exams.
After all scans are complete, verify that you’ve received all the exams before leaving. It sometimes the case that the scanner will get stuck on long queues as well, so use the Status Monitor to check the progress of current scanning jobs. A USB flash drive can be faster and more reliable than scanning and sending over email, but remember to use the Eject button to ensure that the scanner has flushed all the files to your disk. However, sometimes a team email works well because you can parallelize the process.

If, during scanning, an error or warning message comes up, follow the instructions carefully! The scanner knows exactly when there is a problem and will report it to you when it needs your intervention.

Room Reservations

In general, the earlier a room reservation request is made, the better. Both campus rooms and Soda and Cory rooms are highly impacted.

Rooms in Soda and Cory Hall can be reserved through bCal, subject to the room reservation policies.

If you’re creating appointment slots, do not invite the room directly. Instead, book a longer block on the calendar and type the location into the meeting invite for the appointment slots separately so that the room schedulers do not receive emails for every appointment that is created.

To reserve Soda lab rooms (271, 273, 275, 277, 330), please email inst@eecs.berkeley.edu.

Some rooms and office hours or meeting spaces in Cory Hall are reserved through a separate Cory Hall system and not through bCal.

To reserve general assignment classrooms (including large classrooms in Cory Hall, and all other rooms on campus), email cs-enrollments@eecs.berkeley.edu for assistance. The request will need to be approved by the central campus room schedulers through the 25Live scheduling system.

Include as many dates and times as possible, as well as expected attendance and the academic purpose. As of Spring 2018, there are a few campus-wide room reservation policies to be aware of.

  • Most rooms and halls on campus close at 10 pm.
  • Review session requests prior to 8 pm will not be processed until Week 5.
  • Midterm exam requests prior to 7 pm will not be processed until Week 5. Note, however, that room availability starting 7 pm is limited (especially for large lecture halls), so large courses are advised to book starting 8 pm.
  • Academic events like review sessions on the weekend has to fit in VLSB. Campus is closed on the weekends and Dwinelle, Wheeler and Barrow are used for student groups events/paid-for events.

For exam rooms, Cindy Connors (csconners@cs.berkeley.edu), the CS scheduler and enrollments manager, can help you make requests. Consult the Midterm Dates spreadsheet first for the most up-to-date information.

Depending on your class size, you can either book a room in Soda/Cory through the bCal room reservations system, or a general assignment classroom. Booking those rooms are subject to the procedures and policies above.

Staff Enrollment

All first-time TAs need to take a first-time teaching course for GSIs. This can be fulfilled either by taking CS 370, CS 375, or EE 375, or a teaching course for GSIs in another department by exception.

CS 370 credit will be backdated to Fall 2016, so if a staff member previously took CS 370 Fall 2016 or later, they will not need to enroll in CS 375 or EE 375. Enrollment into these courses usually occurs near the beginning of the semester during the adjustment period. CSS Team 2/ERSO will contact new TAs as needed.

In order to receive teaching units for being a GSI, TA, or Reader, undergraduate students need student-specific permission to enroll into the associated CS 399 section assigned to the Instructor of Record.

Please email a list of all GSIs and TAs to ​cs-enrollments@eecs.berkeley.edu​ as early as possible in the semester. Include ​name ​and​ SID number​ for each person!

Graduate level students do not need student-specific permissions but they will need to be told the five digit class number (CCN) so they can enroll.

Students can select the appropriate number of units from a drop-down menu as part of the enrollment process.

Include as many dates and times as possible, as well as expected attendance and the academic purpose. As of Spring 2018, there are a few campus-wide room reservation policies to be aware of.

If you have Academic Interns (formerly called ‘lab assistants’) associated with your class, they will need to enroll into the associated CS 197 section in order to receive units. Please email ​cs-enrollments@eecs.berkeley.edu​ for the CCN.

Student Enrollment

Some semester-long notes can be found in Piazza, but the best place for students to see enrollment information is on the CLASS NOTES section for each class in classes.berkeley.edu. Students will find the following types of info in CLASS NOTES:

  • Are time conflicts allowed? 
  • Does this class use 999 sections? 
  • Will the lecture be webcast?

Concurrent Enrollment

Concurrent Enrollment students do not enroll for classes; instead, they apply outside of CalCentral and the faculty member and enrollment manager must BOTH approve their application in order for these students to be enrolled. Best Practice: Ask before giving out permission codes to determine if someone is a CE student. If they are, remind the student they must wait for their application to be processed so the permission code will not help them.

Email ​cs-enrollments@eecs.berkeley.edu​ if you need permission codes for your class. Be sure to indicate how many codes you need. (You can always request more later.)

You will receive a spreadsheet with permission codes. You can use this to track code distribution. Codes are single use.​ If a student uses one then ends up on the waitlist, have them email cs-enrollments@eecs.berkeley.edu to receive a new code.

To reserve general assignment classrooms (including large classrooms in Cory Hall, and all other rooms on campus), email cs-enrollments@eecs.berkeley.edu for assistance. The request will need to be approved by the central campus room schedulers through the 25Live scheduling system.

Include as many dates and times as possible, as well as expected attendance and the academic purpose. As of Spring 2018, there are a few campus-wide room reservation policies to be aware of.

  • Most rooms and halls on campus close at 10 pm.
  • Review session requests prior to 8 pm will not be processed until Week 5.
  • Midterm exam requests prior to 7 pm will not be processed until Week 5. Note, however, that room availability starting 7 pm is limited (especially for large lecture halls), so large courses are advised to book starting 8 pm.
  • Academic events like review sessions on the weekend has to fit in VLSB. Campus is closed on the weekends and Dwinelle, Wheeler and Barrow are used for student groups events/paid-for events.

The add-drop deadlines are set by the Registrar. Early drop deadline classes have an earlier drop deadline due to the required group work. However, students also have the opportunity to perform a one-time late change in schedule without prior approval.

If your student is no longer intererested in a course, please make sure the student drops off the wait list as soon as possible. Recommend that your students drop a course before the night of the deadline so that no issues occur. Students who drop on the day of the deadline can cause problems for other students attempting to enroll into the course because the new Student Information System does not automatically process the waitlist after 4 pm the night of the deadline, and campus schedulers won’t be available to help either, so any very last-minute drops will not allow students on the waitlist to enroll into the course, even if there appears to be space. Afterwards, the campus schedulers are locked out of the system, so they can’t provide direct assistance.

In the event that a student misses the drop off deadline, they are required to fill out a late change form: https://lsadvising.berkeley.edu/policies/late-change-class-schedule

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